Hide “Alternate file” field on the check-in form using rules in UCM 11g

Hide “Alternate File” field on the check-in form using rules in UCM 11g


  1. Login as weblogic
  2. Launch the Administration > Configuration Manager applet
  3. Select the Rules tab
  4. Select the Add button
  5. Enter a desired name and description [see below ss1a]
    Name: hide_alternate_field
    Description: Hide Alternate Field
  6. Select the check-box for “Is global rule with priority” and set its desired priority number
    Use default value ’10’
  7. Select the check-box for “Use rule activation condition” [see below ss2]
  8. Select the Edit button
  9. Add a condition with a desired name (ex. “1”).
  10. Select from the condition’s General tab, the checkboxes for Use action of “Check in New” and “Check in Selected”.
  11. Select from the condition’s Clauses tab, Field of “Type”, Operator of “Matches”, and Value of “<desired dDocType>”.
  12. Select from the Clauses tab, the Add button. [see below ss3]
  13.  Enter from the condition’s Side Effects tab, paste the following: [see below ss4]
    <$suppressAlternateFile=”1″$> #### This is the one that removes the alternate file field ####
  14. Select the Side Effect’s tab OK button
  15. Select the Rule’s tab OK button

The above should do the trick.


In Step 13 you can also use conditional statement for the IDOC security checks:
userHasRole, userHasAccessToAccount, or userHasGroupPrivilege,or other function suitable for the purpose. This example allows only users with the admin role to set the override format.
<$if not userHasRole(“admin”)$>

Step 11 can be skipped. I have tried with both condition’s clause:

  1. Content ID matches % (This is for content id matches all content) [see below ss1a]
  2. No Condition’s clause [see below ss1b]

Additional Info:

The IsOverrideFormat adds two drop down lists. One under the Primary field and one under the Alternate field. They allow you to choose the format (MS Word, MS Excel, Postscript, Open Office, etc…) You can manually select the format the document for the weblayout.


ss1a. Rules General Tab with Condition's clause
ss1b. Rules General Tab with No Condition's Clause
ss2. Activation Condition's General Tab - Select the check in new and check in selected
ss3. Activation Condition's Clause Tab - Selection of Condition's Clause is optional
ss4. Side Effect's Tab

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